Meetings Minutes

General Meeting

September 16, 2015

Home of Tracy Lofts and Vicky Gouge

 

Meeting began at 9:48am

 

Motion to skip the reading of the previous meeting minutes (Norell and Brooke)

 

Treasurer’s Report: Marissa (not present)

Budget approval: went over the budget, we have more then 15 members present so we can establish quorum.  Motion by Ellie to approve budget, Norell seconds.  Budget has official passed and been approved.

 

Officer’s Report:

Membership: Kersten (not present) We have 166 general members and 59 alumni members.  Popsicle party is Sept 25th at 9:30am at the Kidd Springs Rec Center. 

Programs: Terri (present) we are still looking for a Childcare coordinator.  We have our first Mom’s Night Out at Bar Belmont next week.  Zoo Event is a private RECPTA event for members only on October 11th at 5pm.  Fall Retreat is being headed by Emily, need to sign up by Sept 1st and it is $150 a person.  Next General Meeting is going to be October 22nd at Anne’s house.

Fundraising: Brooke (present) April 1tst is the date of this year’s Auction at the Empire Room, with a Havana Nights theme.  Still looking for several volunteers. 

Community Liaison: Chrystal (not present) Mardi Gras participation, we will all be walking in the parade this year.  Perhaps we can get a lot of members to sign up for the 5K and we can do a group walk in the race.  All the money raised for this event goes to our local schools, so it’s a great partnership.  We secured Methodist as our big sponsor for the Auction.  October 11th is the Perky Pumpkin hosted by Methodist rom 2:30pm-4:00pm.

Sunshine: Maureen (not present) June through August 18 moms, 88 volunteers (53 meals for 10 moms in July), September we have 5 moms and 20 volunteers. 

Rosemont Liaison: Dori (present) The school needs box tops, so please collect them.  3rd Annual Rosemont’s Dads Club Bike-in-Movie, Oct 2nd at 7pm.  It’s $10 for BBQ dinner and kids are welcome.  Located on upper campus.

 

Unfinished Business: Terra (present) none to report

 

New Business: Terra (present) went over the ‘partner with us’ so everyone can have the opportunity to find sponsors for RECPTA.  Tomorrow is North Texas Giving Day, and  Kidd Springs needs our help.  Dallas announced today that Kidd Springs will be getting a new pool!! Next week there is a city meeting for final approval and we need all the support we can get.  We have it set up on the website that all money donated will go directly to the Kidd Springs project.  (Sept 22nd at 6pm at the Rec Center)

 

Meeting Adjourned at 10:18am

 

Treasurer's Report

 

 

 

 

General Meeting 9/16/2015

 

 

 

 

 

 

 

 

 

Treasurer's Notes:

 

 

 

 

None.

 

 

 

 

 

 

 

 

 

Cash Reconciliation

 

 

 

 

Balance at last general meeting, 5/21/2015

 

 $31,297.00

 

 

Deposits:

 

 $5,917.42

 

 

Checks:

 

 $(3,973.64)

 

 

Ending Cash Balance, 9/21/2015

 

 $33,240.78

 

 

 

 

 

 

 

 

 

 

 

 

Deposit Detail:

 

 

 

 

 

5/22/15

5/21 meeting childcare payments from members

15

 

 

5/26/15

Membership - website payment

35

 

 

5/26/15

Membership - website payment

105

 

 

5/26/15

Corporate Partnership

350

 

 

5/28/15

Membership - website payment

35

 

 

6/8/15

Membership - website payment

70

 

 

6/11/15

Membership - website payment

35

 

 

6/17/15

Membership - website payment

35

 

 

6/25/15

Membership - website payment

20

 

 

6/26/15

Membership - website payment

35

 

 

7/6/15

Membership - website payment

35

 

 

7/6/15

Membership - website payment

70

 

 

7/8/15

Membership - website payment

35

 

 

7/9/15

PCI Bankcard

125

 

 

7/14/15

Membership - website payment

35

 

 

7/23/15

Membership - website payment

35.00

 

 

7/28/15

Membership - website payment

35.00

 

 

7/29/15

Membership - website payment

33.84

 

 

8/3/15

Membership - website payment

70.00

 

 

8/4/15

Membership - website payment

90.00

 

 

8/5/15

Membership - website payment

160.00

 

 

8/7/15

Membership - website payment

105.00

 

 

8/10/15

Membership - website payment

265.00

 

 

8/11/15

Membership - website payment

20.00

 

 

8/12/15

Membership - website payment

55.00

 

 

8/13/15

Membership - website payment

105.00

 

 

8/14/15

Amazon Smile

5.67

 

 

8/17/15

Membership - website payment

108.84

 

 

8/18/15

Membership - website payment

103.84

 

 

8/19/15

Membership - website payment

35.00

 

 

8/21/15

Membership - website payment

70.00

 

 

8/24/15

Membership - website payment

125.00

 

 

8/26/15

Membership - website payment

90.00

 

 

8/27/15

Membership - website payment

798.11

 

 

8/28/15

Membership - website payment

301.95

 

 

8/31/15

Membership - website payment

473.84

 

 

9/1/15

Membership - website payment

73.11

 

 

9/2/15

Membership - website payment

282.68

 

 

9/3/15

Membership - website payment

235.00

 

 

9/4/15

Membership - website payment

481.95

 

 

9/8/15

Membership - website payment

438.84

 

 

9/9/15

Membership - website payment

125.00

 

 

9/10/15

Membership - website payment

105.00

 

 

9/11/15

Membership - website payment

55.00

 

 

 

Total Deposits

 $5,917.42

 

 

 

 

 

 

Disbursement Detail:

 

 

 

 

5/25/15

3083

Jessie Cisneros

childcare for 5/21 final general meeting

-28.00

5/26/15

3084

Melissa Love Tristan

Thank yous for volunteer appreciation

-216.09

5/26/15

3086

Emily Kaczmarczyk

hospitality

-197.04

5/26/15

3087

Sarah Valdez-Tate

volunteer event activities

-38.07

6/2/15

electronic

Moolah fees

Moolah fees

-38.23

6/16/15

electronic

Memberclicks monthly fee

monthly fees

-295.00

7/2/15

electronic

Moolah fees

Moolah fees

(24.74

7/8/15

electronic

PCI fee from Bankcard

 

-124.75

7/16/15

electronic

Memberclicks monthly fee

 

-295.00

7/20/15

3304

Terri Polachek

Board retreat expenses

-138.38

7/20/15

3303

Lisa Chapa

cleaning fee

-100.00

7/22/15

3305

Kristy Nail

condolences card and flowers

-28.12

8/3/15

electronic

Moolah fees

Moolah fees

-25.92

8/18/15

electronic

Memberclicks monthly fee

monthly fees

-295.00

8/27/15

3306

The Empire Room Dallas

Auction Space deposit

-2,000.00

8/28/15

3085

Ally Newman

Donuts for event

-19.59

9/2/15

electronic

Moolah fees

Moolah fees

-134.45

 

 

Total Disbursements

 

 $(3,973.64)

 

 

 

 

 

 
Rosemont Early Childhood PTA
General Meeting
May 22, 2015
Home of Tish Thompson
 
The general/volunteer appreciation meeting of the Rosemont Early Childhood PTA was called to order on May 22, 2015 at 8:39 pm at the home of Tish Thompson, by President Melissa Love-Tristan, the secretary being present.  A quorum was established. The minutes of the April 2015 General Meeting were waived and approved as distributed.
 
Treasurer's Report: Casey Cox
Balance as of 4/14: $30,288.03; Deposits: $ 2062.03; Disbursements: $1053.06; Balance as of 5/21 (which is mostly auction proceeds that still need to be disbursed to Rosemont): $31,297.
 
Membership Report: Norell Liddell
We have 83 alumni and 307 general members, for 390 total.
 
Programs: Emily Kaczmarczyk
Thanks to Tish for hosting us tonight.
 
Fundraising Report: Terri Polachek
OakFit will host another event June 5th, details to come.
 
Communications Report: Brooke Price
The website is working well.
 
Community Report: Amy Wallace Cowan (Absent)
Nothing discussed, nothing to report.
 
Sunshine Report: Ally Newman
Four babies due in May.
 
Rosemont Liaison: Venesa Sokolovic
Nothing discussed, nothing to report.
 
Alumni Liaison: Amy Tawil/Lynne Merlino (absent)
Nothing discussed, nothing to report.
 
Unfinished Business: Melissa
Nothing discussed, nothing to report.
 
New Business: Melissa
Nothing discussed, nothing to report
 
Volunteer Report: Sarah Valdez-Tate
We want to thank each and every person who volunteered with RECPTA this year. While we had many, many volunteers who helped make this year so fun and successful, our VP board members would like to acknowledge their top 2-3 volunteers.
  • Norell Liddell thanks Steve Zabak for being a lifesaver starting the new website, transferring old database. Catherine Dodge for helping transfer data. Donna Distefano, for coordinating/restarting book club. Ellie Brin for helping with popsicle party, wine club, and hosting playgroups.
  • Emily Kaczmarczyk thanks Marysol Villanueva for taking on childcare this year. Emily Cannon for putting together great retreats. Heidi Maher and Anne Fahrenholz for hosting events at their homes. Melissa Love-Tristan for helping with Founders Day. Ally Newman for hosting all our board meetings.
  • Terri Polachek thanks all those who helped with the roaster and other small events this year. Specifically, Mandy Malloy for all the help with auction, along with Holli Haddix, Venesa Sokolovic and Jeanine.
  • Brooke Price thanks all the e-list moderators, specifically Robin Eggin and Stari Ewert for organizing the moderators. A huge thanks to Norell Liddell for all the website help. Thanks to Vicky Moffett for graphic help with the website, auction and new logo.
 
Announcements:
  • May 31st: Last day of current board
  • June 1st: New board starts
  • June 5th: OakFit family event
Meeting adjourned at 9:22 pm.
 
Rosemont Early Childhood PTA
General Meeting
April 15, 2015
CrossFit Deep

The general meeting of the Rosemont Early Childhood PTA was called to order on April 15, 2015 at 10:04 am at CrossFit Deep, by President Melissa Love-Tristan, the Secretary being present.  A quorum was established. The minutes of the March 2015 General Meeting were waived and approved as distributed.

Treasurer's Report: Melissa (in absence of Casey Cox)
Opening Balance (3/26/15) $ 7,884.31. Deposits: $23,365.40.  Disbursements: $961.68.  Ending cash balance (4/14/15): $30,288.03.

Membership Report: Norell Liddell
We have 84 alumni and 290 general members, 374. We have a new corporate sponsor, OakFIT and we will combine the upcoming Urban Acres PizzaPalooza with an Oak Fit Family night, which will include activities for the kids. It will be a fun night.

Programs: Emily Kaczmarczyk
Moms Night Out is April 21st at The Foundry at 7:30pm. Tish Thompson will host the May General/Volunteer Meeting on May 21st. Details to come. A big thanks to CrossFIT Deep for being a RECPTA sponsor and hosting our meeting today. A brief crossfit workout will follow the meeting.

Fundraising Report: Terri Polachek
Our Spring fundraiser  is a two part event on May 1st. It will start at Urban Acres at 5 pm for PizzaPalooza and live music- 50% of proceeds go to RECPTA.. Then OakFIT will host Family Fun Night with kids activities and two movies. Cozy Cottage rescheduled their new location celebration to this Saturday the 18th, with 10% of proceeds going to RECPTA. Make sure to mention you are with RECPTA. Preliminary auction numbers are in and it looks like our net income will be around $14,800. More details to come.

Volunteer Report: Sarah Valdez-Tate
Our Volunteer Appreciation Party will be after our general meeting on May 21st at Tish Thompson’s House.

Communications Report: Melissa (in absence of Brooke Price)
We are constantly updating the RECPTA calendar on the website.  

Community Report: Melissa (in absence of Amy Wallace Cowan)
Clean your Park Day is May 2nd at Kidd Springs. Bring a trash bag to help pick up. We will have snacks and coffee on hand.

Sunshine Report: Ally Newman
We have seven babies due this month and four due in May.

Rosemont Liaison: Venesa Sokolovic
iBike Rosemont is next week - please come support at the school in the mornings if you can. Or there are several locations along the Friday ride to Eno’s to show your support: The Kessler Theater, all along 7th street, and at Eno’s Friday afternoon. Free root beer floats.

Alumni Liaison:
Nothing discussed, nothing to report.

Unfinished Business: Melissa
Nothing discussed, nothing to report.

New Business: Melissa
RECPTA is now participating in AmazonSmile, a new program they offer that donates a small portion of qualifying purchases to your chosen charitable organization. You can designate RECPTA as your charity by going to smile.amazon.com each time you shop. The new board starts on June 1st. The switchover meeting is May 5th, directly after the May board meeting.

Announcements:
  • April 18th: Cozy Cottage
  • April 20th-24th: iBike Rosemont
  • April 21st MNO: The Foundry
  • May 1st: PizzaPalooza/OakFIT Family Night
  • May 2nd: Clean your Park at Kidd Springs
  • May 5th: Board/Switchover Meeting
  • May 7th: Wine Club at Norell Liddell’s house
  • May 21st: General/Volunteer Appreciation Meeting at Tish Thompson’s
  • May 31st: Last day of 2014-2015 Board
  • June 1st: New Board Starts
Introduction to crossfit and short workout provided by Crossfit Deep coaches Eric and Hannah.  

Meeting adjourned at 10:25 am.


 
Rosemont Early Childhood PTA
General Meeting
March 26th, 2015
Home of Venesa Sokolovic

 

The general meeting of the Rosemont Early Childhood PTA was called to order on March 26, 2015 at 8 pm at the home of Venesa Sokolovic, by President Melissa Love-Tristan, the Secretary being present.  A quorum was established. The reading of the February 2015 General Meeting minutes were waived and approved as distributed. 

Treasurer's Report: Casey  Cox
Opening Balance on 2/10/2015: $13,822.39. Deposits: $10,444.73 Disbursements: $16,382.81. Ending cash balance on 3/26/15: $7,884.31. Most incoming and outgoing funds are auction related and we expect more coming in. See Treasurer report for details.
 
Membership Report: Norell Liddell
We have 83 alumni and 283 general members, for 366 total which is the largest member roster to date.  WE are short membership cards, more coming soon. The next wine tasting will be at my house on April 2nd. Book club is April 21st. Part of our new community partnership with Methodist Hospital includes a $2500 from them along with the upcoming Pidge Picnic on March 28th - thanks to RECPTA member and Methodist liaison, Jerri Locke for helping this happen.
 
Programs: Emily Kaczmarczyk
April General meeting is TBD, details to come soon. May Appreciation will be at Tish Thompson’s house.
 
Fundraising Report: Terri Polachek
The auction was this past weekend, final numbers to come soon. Our spring mini-fundraiser will be early May and we will once again partner with Urban Acres for another RECPTA Pizza Night and incorporate the unsold auction items.
 
Volunteer Report: Sarah Valdez-Tate
Thank you to everyone who helped with the auction: we had a great volunteer response!
 
Communications Report: Brooke Price
Nothing discussed. Nothing to Report.
 
Community Report: Melissa for Amy Wallace Cowan
Clean your Park Day at Kidd Springs details coming soon.
 
Sunshine Report: Ally Newman
We had three babies born in March. Seven babies due in April and four due in May.
 
Rosemont Liaison: Venesa Sokolovic
I Bike Rosemont is April 20-24th.  This is a fun week that consists of morning bike rides to school by parents and students. The riders get a card that is punched each day they ride their bike to school. At the end of the week on Friday, the kids, their parents, volunteers and teachers participate in a group bike ride to Eno’s in the Bishop Arts District, where the kids turn their punch cards in for a free root beer float. Even if you don’t have kids at Rosemont, you can still participate by helping cheer the kids on as they get to school in the mornings, or cheer them along the bike route as they ride to Eno’s. For more information, contact Venesa Sokolovic at rosemont@recpta.org.
 
Alumni Liaisons: Melissa for Amy and Lynne
Spring event brought in 22 wine bottles - Amy will send out thank yous soon
 
Old Business:
Nothing discussed. Nothing to report.
 
New Business:
Nominating Committee’s Presentation of slate of 2015-2016 Board Members – Presented by Emily Kaczmarczyk
 
President: Terra McGhee
1st VP of Membership: Carolyn Mulvey
2nd VP of Programs: Terri Polachek
3rd VP of Fundraising: Brooke Price
4th VP of Communications: Ginnette Serrano-Correa
Treasurer: Shelley Collera
Secretary: Kristy Nail
Sunshine Coordinator: Maureen Fernandez
Volunteer Coordinator: Ellie Brin
Rosemont Liaison: Dori Trujillo
Alumni Liaison: Laura Pulis
 
Motion by Jenifer Parker “I motion to approve the proposed 2015-2016 board nomination as slated.” Motion seconded. Motion carried unanimously.  
 
Announcements
  • March 28th Methodist Pidge Picnic
  • April 7th: Story time at Rosemont, board meeting
  • April 15th: General meeting
  • April 20th-24th: iBike Rosemont
  • May 1st: Urban Acres Pizza night
  • May 5th: Board meeting
  • May 21st: Volunteer Appreciation
  • June 1st: New Board starts
Meeting adjourned at 9:01pm




 
Rosemont Early Childhood PTA 
Founder's Day General Meeting
February 11, 2015
Turner House

The Founder's Day general meeting of the Rosemont Early Childhood PTA was called to order on February 11, 2015 at 11:02 am at Turner House by President Melissa Love-Tristan, the secretary being present.  A quorum was established. The minutes of the January 2014 General Meeting were waived and approved as distributed.

Treasurer's Report: Casey  Cox 
Opening Balance (1/21/14) $13, 727.91  Deposits: $1070.  Disbursements: $975.25.  Ending cash balance (2/10/15): $13,822.39
 
Programs: Emily Kaczmarczyk
Mom's night out is next Wednesday at Bowl Lounge. Retreat will be March 14th in Granbury, more details to come. The next general meeting is March 12th at Venesa Sokolovic's house and Autumn Cooper will be there to show a few makeup and hair tips for the auction, which is a 1920's theme.
 
Fundraising Report: Melissa Love-Tristan 
March 20th is the Ritz for Rosemont Auction at the West End Event Center.  This is a big event and we need many more volunteers. The RECPTA auction funds help to fund the Rosemont School Arts programs.

Volunteer Report: Sarah Valdez-Tate
Our current needs are help with the Auction, setup/breakdown, donated items. Please contact me at volunteer@recpta.org.

Communications Report: Brooke Price
If you haven't been to the website lately, we have made several recent updates so please check it out. We would love help with our social media presence, and updates to the website. Please email communications@recpta.org.

Community Report: Melissa Love-Tristan
Our clean the Park will be at Kidd Springs in April. Date and time TBD. 

Sunshine Report: Ally Newman
We've had 61 babies, with around 250 meals delivered since June. 

Rosemont Liaison: Venesa Sokolovic
I Bike Rosemont is coming up in April.

Alumni Liaison: 
Tomorrow night is our alumni event at Amy Tawil's event. We ask that you bring a bottle of wine or liquor of at least $20 value for the auction. 
 
Membership Report: Norell Liddell
We have 82 alumni and 268 general members, for a total of 350. In addition to launching our new website this year, we also introduced a new corporate sponsorship program which includes an ad on the RECPTA website. We have flyers available today with pricing and more information on this program. We are excited to announce our new Lifetime Member, Shellie Driscoll. She has held many positions both within the little and big Rosemont PTA's, and currently librarian at Rosemont. Brief words by Shellie. 
 
Announcements: 
  • February 12th: Alumni event
  • March 20th: Ritz for Rosemont Auction

Speaker: Linda Hodge, former National PTA president

New Business: Rules of nominating committee reviewed. Nominations collected, counted and announced. The 2015 nominating committee member are: Emily Kaczmarczyk, Jenifer Paker, Carolyn Mulvey, Casey Cox, Ellie Brin with alternates Sarah Valdez-Tate and Brooke Price. 

Past president speeches

Meeting adjourned at 12:02 pm. 

 
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