Meetings Minutes

Rosemont Early Childhood PTA

General Meeting

January 21, 2015

Kidd Springs Rec Center

 

The general meeting of the Rosemont Early Childhood PTA was called to order on January 21, 2015 at 9:34am at the Kidd Springs Recreation Center, by President Melissa Love-Tristan, the Secretary being present.  A quorum was established. The minutes of the November 2014 General Meeting were waived and approved as distributed.

 

Treasurer's Report: Casey  Cox

Opening Balance (12/11/14) $13, 946.04  Deposits: $1200.  Disbursements: $1454.03.  Ending cash balance (1/21/15): $13, 692.91.

 

Membership Report: Norell Liddell

We have 81 alumni and 260 general members, 341. The 2015 playgroup is doing well and has a new leader that will start soon. Wine club has a lot of interest, but great attendance so we are sending out a survey to get more information from members. Information on our corporate partnership program is available at the meeting today and always on the website.

 

Programs: Emily Kaczmarczyk

We will have another Moms Night Out soon, date and time still to be determined. Programs: Katie Clines Assistant Director to Kidd Springs discussed different programs the recreation center offers. Dori - Health club manager at Veranda Club, discussed different memberships at the club. Jeanine - gymboree and dance instructor at Kidd Springs.

 

Fundraising Report: Terri Polachek

The auction is March 20, 2014. This is a big event and we need many more volunteers. The RECPTA Auction funds help to fund the Rosemont School Arts programs such as Dallas Children’s Theater and Dance Programs.

 

Volunteer Report: Sarah Valdez-Tate

We still need several volunteers, specifically to help organize and prepare prior to the auction as well as during the auction. You can sign-up on recpta.org or contact Sarah at

volunteer@recpta.org

 

Communications Report: Brooke Price

We are working on reorganizing the RECPTA organization flowchart and finalizing the board position descriptions for access on the website so they are available for the upcoming nominations.

 

Community Report: Amy Wallace Cowan

The Clean your Bookshelf Drive for Reagan Elementary was very successful. We’ll have a Clean Your Park event later this spring.

 

Sunshine Report: Ally Newman

Forty-five meals were delivered for 11 babies in December. We have 6 babies due in January.

 

Rosemont Liaison: Venesa Sokolovic

I Bike Rosemont is coming up in April. Storytime is first Tuesday at 10:30, Kinder-Roundup is January 27th and Dual Language Lottery is February 10th both at 6 pm. If you are interested in Dual Language, it is recommended that you go to both meetings.

 

Alumni Liaisons:

An alumni event will be held later this spring. Details to come

 

Announcements:

  • January 27th: Brocepta, Rosemont Kinder Roundup

  • February 3rd: Board Meeting, Story Time at Rosemont

  • February 10th: Rosemont Dual Language Lottery

  • February 11th: Founder’s Day/General Meeting

  • March 20th: Ritz for Rosemont Auction

Meeting adjourned at 10:25 am.

 
Rosemont Early Childhood PTA
General Meeting
November 20, 2014
Home of Ally Newman

 

The general meeting of the Rosemont Early Childhood PTA was called to order on November 20, 2014 at 7:20 pm at the home of Ally Newman, by President Melissa Love-Tristan, the Secretary being present.  A quorum was established. Introductions of meeting attendees. The minutes of the November 2014 General Meeting were waived and approved as distributed.  

Treasurer's Report: Casey  Cox
Opening Balance (10/22/14) $15,322.50.  Deposits: $1,874.  Disbursements: $1,988.34.  Ending cash balance (11/19/14): $15,208.16. 

Membership Report: Norell Liddell
We have 79 alumni and 235 general members, for 314 paid members. December 1st will be first meeting of the new Craft group. RSVP to Jennifer Salas jennifersalasrn@gmail.com by 11/21. Review of corporate sponsorships.  

Programs: Emily Kaczmarczyk
Cookie Swap is December 11th at the home pf Anne Fahrenholz, which will also be the dropoff for the RECPTA Holiday Toy Drive. Founders Days is February 11th. 

  • Presentation on cooking with your children with Noemi Alvarado.

Fundraising Report: Terri Polachek 
The RECPTA Roaster was a success, raising $234. A big thanks to Alexa Taylor for hosting, Oddfellows for the coffee and everyone else who donated time and goods. The Urban Acres RECPTA Pizzapalooza went really well, they almost ran out of pizzas. The auction is March 20, 2014 and the theme is Ritz for Rosemont at the West End Event Center. This is a huge event and we need a lot more volunteers.

Communications Report: Brooke Price
Our e-list issues are resolved and should now be working normally. Past meeting minutes should be available on the website soon. We are looking for a graphic designer to manage flowsheet. We are adding new features so keep checking.  

Volunteer Coordinator: Sarah Valdez-Tate
Thank you to all of our recent volunteers. We need more volunteers for the auction, with planning and day of activities. 

Community Liaison: Amy Wallace Cowan
We are currently collecting books for the Clean Your Bookshelves through December 1st. Books can be used or new, and age appropriate for elementary aged children.  Dropoff locations are: Eno's. Cozy Cottage, Oil and Cotton, Spinster Records, Oddfellows and Grand Bank of Texas. 

Sunshine Report: Ally Newman
We had 17 meals delivered in October. Six babies due in November and 10 in December.

Secretary Report: Jenifer Parker
We were approved for non-profit mailing status, but we need to decide on how many precanceled stamps to purchase. They come in amounts of 500, 3000 or 10,000 and do not expire. Motion by Emily Kaczmarczyk to purchase 5000 precanceled stamps. Motion seconded and approved.

Rosemont Liaison: Venesa Sokolovic
December 2nd is the next story time. December 8-12th is the Rosemont Book Fair. 

Alumni Liaisons: Amy Tawil
We are working on a springtime event. Alumni will be collecting wine to donate to the auction.

Unfinished Business: 
Jessie Bartlett, with Girls Who Can, will have holiday orders available soon. 
New Business: 
Nothing discussed
Announcements
  • November 25th: Book Club
  • December 11th: Cookie Swap, Brocepta Happy Hour
  • December 12th: Kidd Springs parents night out, Rosemont Hay Ride
  • December 1st: Craft Night
  • December 2nd: Story Time at Rosemont, Board Meeting
  • December 6th: Winnetka Heights home Tour 

Meeting adjourned at 8:37pm

 

 

 

Rosemont Early Childhood PTA
General Meeting
October 22, 2014
Home of Heidi Maher

The general meeting of the Rosemont Early Childhood PTA was called to order on October 22, 2014 at 9:53am at the home of Heidi Maher, by President Melissa Love-Tristan, the Secretary being present.  A quorum was established. The minutes of the September 2014 General Meeting were waived and approved as distributed. Sarah Valdez-Tate was introduced to attendees as the new Volunteer Coordinator. 

Treasurer's Report: Casey  Cox
Opening Balance on 9/16/14: $26,149.99 ($26,739.99).  Deposits: $6,263.28.  Disbursements: $17,680.77, which includes the auction funds that we sent to Rosemont.  Ending cash balance (9/16/14): $14,752.50 ($15,322.50). See treasurer report for details.  The Reconciliation Committee submitted its 2013-2014 report. Per a recent change to the Texas PTA bylaws, we now have the option to have only one signer on checks. When making a RECPTA related purchase, please remember to present our tax-exempt form as tax is not technically reimbursable.
**Please note this is updated from the original posted general minutes, to account for a revision in the treasurer report. Original numbers in parenthesis. See treasurer report for full revision details. 

Membership Report: Norell Liddell
We have 72 alumni and 214 general members. Although we considered changing the dates that our membership year runs, the National PTA dictates membership runs from August 1- July 31, so we will continue on that calendar.

Fundraising Report: Terri Polachek
The RECPTA Roaster, our pop-up coffee shop, will be November 8th from 8:30-11:30 at 102. S. Winnetka Ave (Home of Alexa Taylor).  Oddfellows will donate the coffee. Urban Acres will offer a upcoming RECPTA Pizza Night on November 14th,  where 50% proceeds go to RECPTA- more details to come. The auction is March 20, 2014, theme to be announced later. This is a big event and we need many more volunteers.ur Fall book drive will benefit Reagan Elementary, which lost a sponsor that helps with Christmas so this will help fill a small hole with needy kids.Dropoff locations to be announced.  We need a volunteer to represent RECPTA in the Oil and Cotton tent and help with crafts from 9-5, at the  Blues, Bandits and BBQ event on November 15th.

Sunshine Report: Ally Newman
We’ve had 31 meals delivered for seven babies in the last month. We have four babies due in November and nine moms due in December. If you can deliver a meal, please contact Ally Newman.

Secretary Report: Jenifer Parker
We are applying for non-profit mailing status, which will help reduce our bulk mailing costs.

Rosemont Liaison: Venesa Sokolovic
Rosemont offers tour any Wednesday, but the RECPTA group tour will be November 5th at 9am. Boo Bash is Friday October 24th 4-7pm. Rosemont Dad's movie night was a big success. The Golf tournament is November 3rd, proceeds go to Rosemont. Storytime is the first Tuesday every month at lower campus. Rosemont Holiday Hayride will be December 12th with Santa Claus, pictures and crafts.

Alumni Liaisons: Amy Tawil, represented by Brooke Wise
The Alumni happy hour at Nova had a great turnout.

Communications Report: Brooke Price
You can find upcoming RECPTA and other community event information on the website, so please let us know about any events to add to our calendar. We are working on a meeting for a general website review. Book club met for the first time last night and wine club still needs a leader. You can sign up for these groups online. The resource page is now viewable for current members for a few lists, but we still need help compiling more resources. Our Corporate Partnership Program, which is our website advertising that is viewable to anyone goes to RECPTA.org,  will be available very soon. Several different are levels available. For details, contact Brooke Price or Norell Liddell.

Programs: Emily Kaczmarczyk
Thank you to Heidi Maher for hosting our meeting. Presentation: Saving for College by Lisa Chapa.

Announcements:
  • October 24th: Rosemont Boo Bash

  • November 8th: RECPTA Roaster

  • November 14th: Pizza night at Urban Acres

  • November 15th: Blues, Bandits and BBQ

  • November 20th: General Meeting

Meeting adjourned at 10:51 am.


 
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Rosemont Early Childhood PTA
General Meeting
September 16, 2014
Oil and Cotton

 

The general meeting of the Rosemont Early Childhood PTA was called to order on September 16th, 2014 at 7:15 at Oil and Cotton, by President Melissa Love-Tristan the Secretary being present.  A quorum established. The minutes of the May 2014 General Meeting were reviewed and approved as distributed.

Welcome – by  Melissa Love-Tristan

The new board was introduced.  Thanks to the Popsicle Party volunteers and attendees and to our meeting host, Oil and Cotton.

Treasurer's Report: Casey  Cox

Opening Balance (5/15/14) $32,134.  Deposits: $3,091.  Disbursements: $9,076.42 ($4,967).  Ending cash balance (9/16/14): $26,149.99 ($30,258). See treasurer report for details. Budget considerations reviewed, with the most current considerations being the new website costs and the Boo at the Zoo. Motion by Emily Kaczmarczyk moved to approve the budget as proposed.  Motion seconded and approved.  Budget approved as distributed.
**Please note this is updated from the original posted general minutes, to account for a revision in the treasurer report. Original numbers in parenthesis. See treasurer report for full revision details. 

Membership Report: Norell Liddell

We currently have 90 paid members, and expecting more renewals as we are currently in renewal period for 2014-2015. We have over 400 contacts that we will reach out to for member renewal. Popsicle party was a success, with 54 members and 15 visitors attending. A big thanks to everyone who helped with the event, and to Kidd Springs Recreation Center. Our next event is Boo at the Zoo on October 5th, but you must be a current paid member to attend.  We are currently looking for volunteers to call members to encourage them to renew their membership and sign up for the Zoo event. Member registration is currently underway and available on the RECPTA.org website.

Programs Report: Emily Kaczmarczyk

Our next general meeting will be on October 22nd at 9:30 am. Moms Night Out was a huge success, with 30 members attending. The RECPTA Fall retreat is this weekend. Family picnic is September 28th from 3-5 at Coombs Creek Trail . Bring your own food and drink. It will be rescheduled in case of inclement weather.  We are always looking for suggestions for meeting programs.

Fundraising Report: Terri Polachek as reviewed by Melissa Love-Tristan.

The 2015 RECPTA Auction will be on Friday March 20th, 2014 at the West End Center. Theme will be announced later. We still need a lot of volunteers to help up in every area. Please contact Terri at fundraising@recpta.org or auction@recpta.org. We are planning a Fall Pop-Up coffee shop fundraiser, details to come.

Communications Report: Brooke Price

We have a new Logo, which you can see on the Facebook and Twitter pages. If you want to share pictures from a RECPTA event to post to our social media accounts, you can send them to communications@recpta.org. We have made the switch to our new website host, Memberclicks.com. Our web address remains RECPTA.org. Our new website is more functional, member-friendly and will eventually be interactive with lists, groups, local information, forms, forums and much more.  Please go online and renew your RECPTA membership today.  Review of new RECPTA website. We are working on updating or blog with board member introductions. We are working on offering community partnerships for website sponsorships.

Community Report: Amy Wallace Cowan

We are planning a clean-your-bookshelf to give proceeds to local schools. Date TBD.

We are now Civic friends with Kidd Springs and hoping to organize a "Clean the Park" event. Details to come.

Sunshine Report: Ally Newman

We have lots of babies due soon. If you are expecting or would like to make a meal for a new family, please e-mail sunshine@recpta.org.

Rosemont Liaison: Venesa Sokolovic

Rosemont Tours are available on Wednesday for group or private. Public Story time is 10:30-11:15 the first Tuesday of every month. Rosemont's Dad's club will have movie night on October 17th. More details to come.

Alumni Liaisons: Amy Tawil

We will have one Fall and one Spring event. Dates and locations TBD.

Announcements:

  • RECPTA Retreat: September 20th

  • Family picnic: September 28th from 3-5 at Coombs Creek Trail . Bring your own food and drink. WIll be rescheduled if inclement weather.

  • Kessler Patch: October 5th

  • October 15th is the deadline for our PTA member renewal

 

Meeting adjourned at 8:14 pm.

 
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